AccSam

General Overview about the Digital Solution

AccSam is a Mobile Application used in Accounting for Small business entities to facilitate daily transaction records for people engaged micro-business activities. This application was developed to play a great role in transforming business sector from informal to formal operating system.

This is a Mobile Application Accounting Software for informal and small business operators. The idea was conceived and designed in 2017 by Samson Nsengiyumva, a Rwandan Financial Services Expert who had ambition to support informal sector for business information management. Using your mobile telephone, as entrepreneurs you are able to have financial records and business information on daily basis.

AccSam works with mobile Smart devices like Mobile Phone, Tablet, and other tools having storage capacity and android system. The Application has two versions English and Kinyarwanda to facilitate all categories of entrepreneurs even those who have lower education level. The person who uses AccSam is able to have his/her financial information stored on a web database that can be accessible anytime. If you have a mobile smart phone, a tablet or other portable smart device, you do not need an accountant anymore. You are yourself accountant for your business. This application can teach you have to apply accounting skills and knowledge through an affordable accounting system that facilitates faster accessibility on business information.

This application can generate four (4) basic financial reports such:

  • Balance sheet
  • Income statement
  • Journal of entries
  • List of all products sold and their respective stock value.

The “+” sign is the Entry point for Transactions.

Pressing on “+” sign, you will see the following Links:

  • K, Lid & Debt (Capital, Liquidity and Debt)
  • Sales
  • Purchase
  • Business Expenses
  • Non-operating
  • Add products

Add Products

To start using the Application, you first insert the Products you sell.

For example, I sell Potatoes, banana, rice, and I put Measurable units or I let it with Item command.

  • After adding products (I have all sold goods)
  • I proceed to start operating. Everybody that runs a business starts with the working Capital.
  • I go to Capital, Liquidity and Debts.

Capital, Liquidity and Debt

This is the link reserved for all transactions of payment of Liabilities and receivables, transactions between cash and banks, Capital payment and liquidity accounts. This link is also including the Loans (credits) taken from the Bank.

If we have a debt or a liability and is being paid, if we transfer the cash from or to the bank, if we receive a working capital or other capitals, we use this link.

Sales

This is the link for all sales to be done. If you sell you can be paid immediately or on credit to be paid later. We can sell the Stock or Services. Selling services is done when the business is concerned with consultancy or other services sold.

Purchases

This link is for purchasing the stock items or business assets. We can purchase the stock or fixed assets. There is no purchase of services. If you purchase a Stock item, you can pay by cash, bank or after. If you do not pay by cash or bank, it is a liability that you have towards your suppliers.

Business expenses

These are the operational spending for your business. You can spend in terms of transport, accomodation, repair and maintenance, food, salary and wages, tax, etc. you can pay by cash, bank or after. If you do not pay by cash or bank, it is a liability that you have towards your suppliers.

Non-operating

Non-operating relates to non-operating income and expenses. These are the expenses and incomes that are not related to business directly. These are gifts, awards, social contributions, etc.

N.B: The Application respects Double Entry Principle for Accounting. That is every transaction record results in opening at least two accounts. One to Debit and another to Credit. For more info

Process of installation and usage of AccSam Mobile application

Click on setup and Install.

After installation of AccSam, now open

Registration

For first users (who does not have an account in AccSam).

  1. Click on “not yet registered”
  2. Choose your country
  3. Enter your Names
  4. Add your telephone number
  5. Create your password
  6. Confirm Password
  7. Then click on “REGISTER”

Usage

For those who already have an account.

  1. Write your telephone number
  2. Write your password
  3. Then “LOGIN”

Log out procedures

  1. Click on three dot locate on homepage
  2. Then click on “Sign Out”

Choosing the Language to use

  1. Click on three dot locate on homepage
  2. Then click on “Switch Language”

Exporting reports to Excel

You can export your Balance sheet, Income Statement and General Journal into Excel.

  1. Open the corresponding report (either BS, IS or Journal)
  2. Click on three dot locate on homepage
  3. Click on Export to excel, your data are exported to excel file in your download folder.

Filtering the reports

You may need to know how the situation was in the report for a given date

  1. Open the corresponding report (either BS, IS or Journal)
  2. Click on three dot locate at the top of the page
  3. Click on Filter: you filter the dates and click on Filter

Details

Overview

Most of informal sector practitioners have not been to formal schooling system and they are unable to do their daily financial transaction records that can provide regular business information data. Some of them make big losses and find their businesses fallen down without knowing the cause. The tax administration requires that the business operators pay tax but these guys are unable to show their financial situations. One of the best solutions is to assist them to see how they can be able to do financial recording so that they can monitor their business performance on daily basis. With regards to this issue, I have developed a Digital Solution of a Mobile Application to solve all gaps. Anybody anywhere in the world who has a mobile Smart device like Mobile Phone, Tablet, and other tools having storage capacity and android system has chance to monitor his/her financials anytime and anywhere he/she lives in the world.

Management

Industries

Information Technology and Communication